Coon Lake Community & Senior Center

Membership Meeting Minutes April 8, 2002

Madam President Kathy Paavola called the meeting to order. Roll call was taken. announcements - none.

secretary's report

Bert Hokkanen read the report. There was confusion over the paragraph stating that "we will be receiving a little over $1,000 back from the fines we paid to the IRS." We have to pay the fine, but once the fine is paid, an appeal can be made to try to get the money back.

Diana commented that the clubhouse should be able to hold events, such as dances, regardless of what may be going on at the bar. She feels that there needs to be some compromise, rather than doing only what Mike wants. Kathy said that do we need to work with Mike to prevent conflicts.

Diana Saenger made a motion to accept the minutes. Marge Barrett seconded the motion. Motion passed.

treasurer's report - marlene collen

Copies of the report were available. As of 3/31/02: checking = $62.61, mission savings = $27,681.28, mission checking = $1,757.42. We received $171.09 of interest on the mission savings account for the 1st quarter. We took in a little more money than we paid out this month. The $142,900 listed on the balance sheet is the yearly management fee listed by Anoka County.

Diana Saenger asked if more detail on the mission savings account could be shown. In order to show progress that has been made, Marlene will bring additional information to the next meeting, including the beginning balance, the amount paid, and the current balance.

Marge Barrett made a motion to accept the Treasurer's report subject to audit. Tara Nelson seconded the motion. Motion passed.

gambling report - marge barrett

For the month of March: Gross receipts = $55,539.00. Net receipts = $12,744.00. There was only a $13 cash shortage, which is great! Net profit was $5,787.34. Full copies of the report were available. ^

Due to a percentage change (year 2000 vs. year 2001 percentages) on line 8 of the Minnesota tax form for unsold pulltabs, the amount reported for unsold tickets last month was incorrect. The correct amount should have been $1,080.76.

1

Allowable and lawful expenditures for April and May:

Rent: $1,000

Payroll/compensation: $2,500 - $3,500

Jeanie Berndt (cleaner at the bar): $100 per month. She'll receive a 1099 form for the tax season.

Ben's Wholesale (pulltabs): $2,000 - $3,000

New Market (meat raffle): $1,000 - $1,500

MNDept. of Revenue: $63.75

Marge's phone and fax: $23.17

Berkley Risk (workers compensation - paid yearly): $740.00

Software (revision software for updating forms - paid yearly): $426.00

Marge thought that the money for clubhouse repairs and Jeanie's benefit could all be included in the lawful purpose expenditures, which don't count against the 45/55. However, Alice Jacobs told her that the cost of raffle prizes (approximately $1500) has to come out of the 45/55 for gambling. For the month, the 45/55 went from -$32.56 to $1,217.71. A few months ago, in January, we were in the hole -$2,679. So, even if we do go in the hole a little bit, based on how well things have been going, it shouldn't be a problem.   We only need to be in compliance on the 12th and 21st month. With the $1500 for the fundraiser, we might not make the 45/55 for the month, but we will try.

The benefit for Jeanie is on May 5th between 2:00 - 6:00 p.m. at the Coon Lake Tap and Grill. Mike is donating the food, and tickets for spaghetti dinner will be $5. Prizes will include a canopy pedal boat, a 32" color TV, a shotgun, a weekend package from Grand Casino Hinkley, and a DVD Player. Mike Murphy will make signs for the benefit. There will also be a live band and an auction. Herb Keslinger is donating a buckboard wagon for the auction worth $150, and is trying to come up with some other items. There will also be theme baskets.

Jeanie called from Rochester. She's had her first chemo/radiation treatment. She'll be in Rochester for six weeks, but will be home on the weekends. They found cancer in her esophagus, but there's an 80% chance that she'll get better and will live another 5 years. She's done a lot for the community, and the benefit will be nice way to give something back to her.

Jeff asked why the bar couldn't sponsor the raffle rather than the clubhouse since it comes out of our 45/55. The bar can't have two types of gambling at one site.

Diana Saenger made a motion to accept the gambling report subject to audit. Penny Berens seconded the motion. Motion passed.

Laura Sloniker made a motion to approve the allowable expenses for April and May. Marlene Collen seconded the motion. Motion passed.

Verna Findorff made a motion to approve the transfer of $1500 out of gambling and into the mission general account (lawful purpose expenditures). Penny Berens seconded the motion. Motion passed.

If there are any questions regarding the IRS fees, call Jim D., our accountant, and he will explain it.

The sellers in the booth have been handwriting all the receipts. Marge would like to get a scanner for them. Bens Wholesaler will bring one out to try at the benefit, but we won't be invoiced until June. Jeff Hintz made a motion to try it out, report back to the community next month, and if it's worth it, to obtain approval for purchase. Tara Nelson seconded the motion. Motion passed.

 

senior committee - none

youth committee - tara nelson & diana saenger

The pizza party went well. Next year, the Easter egg hunt will dependent on the weather.

dock committee report

Dock renewal mailings were sent out.

rental report - kathy paavola •                  *

There was one rental this month.   The Golden Agers, the Shoreliners, and the Coon Lake Improvement Association have been holding their meetings at the clubhouse. There's one rental scheduled for May, and 5 rentals scheduled for June!

old/new business

Clubhouse repair: All but eight of the lights have been replaced -- it took 13 hours. The exhaust fan was fixed and rewired, along with the air intake. Cost for the repairs was a little over $1,200. Kathy would like to see the drapes, windows, and the clubhouse yard cleaned up. Eventually, she would like to see the clubhouse painted. East Bethel clean-up day is April 20th.   She'd like to coordinate a Coon Lake clean-up day.

Batting cage: no further news.

Pancake breakfasts: 1st breakfast will be April 28th. Bacon will be served this year. Kathy is looking for volunteers.

The cleaner that Kathy hired backed out, but she did donate the time that was put in. Kathy already found a new cleaner.

The newsletter will be sent out every other month rather than every month.

Jeff Hintz made a motion to adjourn the meeting. Diana Saenger seconded the motion. Motion passed.

Submitted by:   Dawn F

 

Membership Meeting Attendance April 8,2002

Members____________________________________Non-Members

1. Verna Findorff                                      _                                   1.    Brandy Vollmer

2. Penny Berens                           /

3. Marlene Collen                -                                               ,

4. Bert Hokkanen

5. Laura Sloniker

6. Lynn Stein

7. Tara Nelson

8. Dick Bullock                                 V";^

9. Joshua Sturman

10. Mike Harris

11. JeffHintz

12. Diana Saenger

13. ??????

14. DanGesina

15. A. Vollmer                             -

16. Kathy Paavola