Coon Lake Community & Senior Center

Membership Meeting Minutes August 12,2002

Madam President Kathy Paavola called the meeting to order. Roll call was taken. Virginia Swanson, Jeff Hintz, Dick Lang, and Mike Harris were absent.

announcements

Please hold off any questions or discussions until after the reports are given. Tlie last meeting was too hectic.

Virginia Swanson has been in the hospital. She is doing much better and she should be home soon. Dick Barrett has also been in the hospital for a week. Cards and flowers were sent to both of them.

There was a special board meeting on August 6^th regarding a dock conflict. Materials from the meeting were distributed.

secretary's report

The minutes were read. Correction —Dick Bullock seconded the motion for funeral assistance, not Dick Lang. Diana Saenger made a motion to accept the corrected minutes. Marge Barrett seconded the motion. Motion passed.

treasurer's report - marlene collen

Copies of the report were available. As of 7/31/02: checking = $1884.14, mission savings = $41,201.18, mission checking = $549.55. $3,017.80 has been paid toward the $28,000 bank loan. The current balance of the loan is $24,982.20. We have paid ahead on the loan, so we don't HAVE to send another installment until December, but to be safe, we will continue with regular payments. This month, income was a little less than expenses.

Marlene is working on getting everything ready for the auditor. For the fiscal year 8/1/01 - 7/31/02, net income for the pancake breakfasts was $2,371.83 and net income for the pig roast was $1,504.69 (includes the $450 matching funds from Lutheran Brotherhood).

Mike Murphy made a motion to accept the Treasurer's report subject to audit. Verna Findorff seconded the motion. Motion passed.

gambling report - marge barrett

The computer software was updated, and the reports for May and June were corrected. Copies were available. For the month of July: gross receipts = $43,257, net receipts = $8,490, cash was short $45, and net profit = $918.90.

Allowable expenses for July and August:

Rent: $1,000

Payroll/compensation: $2,500 - $3,500

New Market (meat raffles): $1,000

Jeanie Berndt (cleaning at the bar): $100

Ben's Wholesale (pull tabs): $2,000 - $3,000

Marge's phone and fax: $23.17

Terrie Porter (balancing report/advising): $120.00

MN Dept. of Revenue: $42.50

Tara Nelson made a motion to accept the allowable expenses for July and August subject to audit. Diana Saenger seconded the motion. Motion passed.

We did not make our 45/55 for the month. Hopefully, pulltabs at the pig roast will make up for it. We need to be in compliance on the 12^th and 24^th months of our licensing. The balance in our checkbook is $18,368.38. $15,000 was transferred to the mission savings account. We're spending a little more than we're bringing in, but fall and winter should be better.

Copies of the reports were available, along with the check register, payroll, and physical inventory.

dock committee

There are still 11 outstanding dock spaces.

rentals

Rentals are going well. A few more are lined up.

new business

Diana Saenger and Tara Nelson attended a Park Board meeting to find out what the options are for fixing up the park. Apparently, other communities have received help from the city when they've been willing to contribute 15% or more towards the cost of improvements. They introduced Terry Alien, the Park and Recreation Coordinator for East Bethel, who has set 1, 5, and 10-year plans for other parks, and would be willing to work with the community.

Terry said that, with a commitment from our community, a fence could be put up pretty quickly. A long discussion ensued regarding what type offence to put up when the old one, which is a liability, is torn down. According to Terry, the council would like to put in a 4' fence and be done with it, at a cost of around $3400. Several members didn't think that a 4' fence would be high enough. A 12' -14' fence was suggested instead. Terry didn't have a quote yet for a 12' foot fence, but he estimated that it would probably cost around $6,000 - $7,000. He also suggested overlapping the fencing to provide 3 entrances big enough to walk through and retrieve balls, but not big enough to allow ATV's in. Netting was also suggested; it's cheaper, but higher maintenance.

Mike asked if signs could be put up on the new fence. Terry said that it would be an option.

George Paavola made a motion to designate $3000 or 15% of the cost of improvement, whichever is less, to fix the fence in the ballpark. Bonnie Harvey seconded the motion. Motion passed.

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Terry also suggested the possibility of putting in a skateboard park to replace the volleyball area sometime in the future. When kids have better facilities to use, vandalism generally goes down. According to Bonnie, the community would have to chip in approximately 25% of the cost. The pea rock would be taken out and replaced with mulch or it could be cemented over. Diana suggested that the kids should have some input as to what happens to the area.

Tara, Diana, and Bonnie will serve as the "Parks Project Committee" and said they would work with the city to get things done. They will write something up to have Kathy sign in order to get the fence project rolling.

old business

The Valleyfair trip went great! 98 people went this year. Expenses for the trip totaled $3,449.49. Some adults repaid their food expenses, totaling $276. It was a hot day, and there was a family there with a small infant that became dehydrated (not from the community). The infant went into convulsions. Wendy Thompson, from our group, happened to see the baby. She immediately yelled for someone to call 911 and told them to get the infant some water. The baby could easily have died within minutes. Good for Wendy!

Pig Roast - Buns and corn have been ordered. Tara has flyers for Kathy to distribute. Mike will make a sign for the "T". Tara is still looking for people to participate in the horseshoe tournament. A notice of the tournament is posted at the bar.

A surveillance camera is missing, but insurance will take care of it. The shed was broken into; nothing was missing, but the latch needs to be replaced. Kathy and George are looking at options for a replacement T.V. and VCR for the clubhouse.

Kathy recently received a call from the city regarding the large amount of trash on the side of the road from the "T" towards the community. She found out that the city owns the road, and that the community can adopt the roadway. She will look into it. Tara also asked Kathy to find out about getting the lines repainted on the road.

Diana mentioned that conversations about the kids and how "bad" they are should be kept out of the store, bar, and earshot of the kids. After all, not all of the kids are bad.

Annual elections will be held on the 19^th at 7:00 p.m. - food will be provided. Notification letters will be sent out tomorrow. Ballots will not be sent out; nominations and voting will take place at the annual meeting and proxies will be accepted. George Paavola made a motion to form a committee (Verna, Bert, and Dick Bullock) to accept or reject proxies. Mike Murphy seconded the motion. Motion passed.

Membership and dues were also discussed. The membership policies will be reviewed and possibly changed sometime after the elections.

Dawn made a motion to adjourn the meeting. Mike Murphy seconded the motion. Motion passed and the meeting adjourned.

Submitted by: Dawn F

Membership Meeting Attendance August 12,2002

Members

Non-Members

1. Kathy Paavola

2. Bert Hokkanen

3. Marge Barrett

4. Verna Findorff

5. Laura Sloniker

6. George Paavola

7. Tara Nelson

8. Penny Berens

9. Dan Gesino

10. Mike Murphy

11. Marlene Collen

12. Dawn Frandrup

13. Diana Saenger

14. Dick Bullock

15. Bonnie Harvey

16. JanTollefson